Free Live Event Captions: Apply



Apply Now For a CCAC Grant for Live Event Captioning 

CCAC Grants cover costs of live captioning, up to $300 for each event. Read guidelines below for 3 sorts of grants

Applications to be submitted at least one month in advance of the event.  The organization or event agrees to budget for Live Event Captioning for future events.

NB: All these grants are not ordinarily for deaf, heard of hearing, deafened or disability groups who need to budget and plan for inclusion of captioning from day one. Also federal agencies, schools, museums, libraries and churches are not usually eligible for the same reason. Exceptions at the discretion of CCAC leadership.


Listing of prior grant recipients at bottom of this page – CCAC is making captioning happen!

The Collaborative for Communication Access via Captioning welcomes your interest in the CCAC mission and raising awareness about the need for quality captioning of many sorts, including live captioning (also called cart, sttr, text interpreting).

Real time captioning (immediate speech-to-text) provides equal communication access for millions of people with hearing loss or deafness, and serves many others also (e.g. people with language or learning differences). It boosts literacy and learning, for hearing people too, and provides a ready transcript.

There are THREE GRANT PROGRAMS that sponsor free live captioning for eligible events and individuals.  Inquiries are open. Apply now. 

PROGRAM 1 (for official non-profits) and PROGRAM 2 (for very large conferences, not- or for-profit) guidelines below. The new PROGRAM 3 is for CCAC members only – details at bottom of this page. All Grant Programs educate, advocate and raise awareness about the value of Captioning inclusion. 

Captioning at LeadOn, Feb 24, 2015 with CCAC support

Captioning at LeadOn, Feb 24, 2015 with CCAC support


Program One is outlined below, for eligible official non-profit organizations holding a conference or event to include at least 50 people, and who have not used CART before (and not ordinarily for deaf, hoh, disability groups). Read the guidelines below for Program One carefully and submit an application soon.  

For all CCAC Grant Programs, CCAC pays organization (up to $300) after the event, and a Grant Completion Report is requested. The funds are to be used only to pay the captioning provider.

 If there are added hours or costs, the organization agrees they have responsibility to cover those added costs, if any. Sponsors and donors can be found by the organization. 

Program Two offers CCAC grants to pay for up to three hours of live captioning for selected and major LARGE national and international conferences and events in (other than deaf/hoh/disability/accessibility conferences that already include captioning; other than federal agencies, museums, schools and libraries, with exceptions at the discretion of CCAC leadership). CCAC wants to reach new audiences to educate about the need and vitality of live captioning. Federal and public institutions should be fully accessible already. 

Email soon.  A plenary or opening session is suggested. The organization will agree to include mention of captioning and the CCAC in advance publicity and on the day. The more people who know in advance that a conference has live captioning, the more will be interested in attending (and not only people with hearing loss and deafness). A large conference or event will have about 1000 or more participating. CCAC’s contribution (to the provider) is a maximum of $300 and if there are added costs for more hours or anything else, that added cost is the responsibility of the organization.

PROGRAM ONE, Please read the eligibility and program guidelines below carefully. If you have any questions, e-mail before submitting your application. For PROGRAM TWO, see above, and simply email to the CCAC soon with your interest for large major national and international conferences in planning now for coming years. PROGRAM THREE, see below or email CCAC soon (Program 3 for CCAC members only).

Applications will be reviewed as they arrive. Shorter than four weeks notice for any event is not accepted. Good advance planning is a good idea.
Be sure to put your Name and Email address on the application! And the name and contact person and email address of the organization itself (if different). Find the link to the application form online just below…

CCAC offers the provider up to $100 per hour (any savings on cost allows funds to stay with the CCAC solely for captioning advocacy activities; some providers charge less). CCAC pays up to $300 for Live captioning, total. Please see terms and conditions above and below. Read it all carefully.

Eligibility for Program 1:

  • Any CCAC individual member (or member of the public) who wants to attend a public event of an official non-profit organization that has not used CART before (or currently lacks funds for CART) may submit an application for up to three hours of real time captioning, The organization itself may apply to speed things along.

  • An official non-profit is recognized as such by the country – by the IRS in the USA for example. If in doubt, email to ask. In other countries, there are similar “charities” or NGO’s that clearly state their not-for-profit status on their websites.

  • Not eligible: Schools and some other community and public groups that are obligated by law to provide equal communication access are not eligible non-profits for this grant. Libraries, Churches and other religious communities are not ordinarily eligible. These communities are encouraged to find funds and do special fund-raising if needed to serve the public.

  • The individual or non-profit must provide a simple statement that paying for CART is financially a hardship for the individual or for the organization. The CCAC will not ordinarily ask for nor review any financial information.

Program One Guidelines:

  • After the award of sponsorship, the organization will place the request for CART in the CaptionMatch system. Or, you or the organization will locate own your provider. CCAC encourages Providers to notify client circles of these grants!

  • If using CaptionMatch (part of the CCAC not-for-profit organization), our registered providers will respond within the CaptionMatch system online with proposals at $100 or less per hour, on-site or remotely. If the event is longer than 3 hours, any additional CART must find it’s own funds in addition to the grant. (If using CaptionMatch, please don’t place the request in the CaptionMatch system before your application is reviewed and you learn if it’s awarded a CCAC CART sponsorship or not.)

  • CaptionMatch is not an agency and not a captioning company. CaptionMatch is an online clearinghouse service advancing the CCAC mission by making access and inclusion a reality. CaptionMatch expands the education and advocacy done by CCAC volunteers, by helping anyone find a provider to match their needs and budget. After the consumer/organization has selected a provider from among the proposals received, if using CaptionMatch, then contact information is exchanged and they make arrangements with each other. CaptionMatch does not handle any billing or payments.

  • You agree that you will ensure that the CCAC web address will be publicized as the captioning sponsor for the event – in press material and on slides, handouts, etc. and credited on the screen at the event. We want others to join the CCAC to learn more about captioning advocacy and inclusion.

  • You also agree to plan for inclusion of Live Captioning in your future events.

  • A short Grant Completion Report after the event is required from the organization.

  • CART at the event will be projected onto a good size screen or blank wall near the speakers, for all in the audience to see. (Unless there is a private and personal reason for one individual only, then CCAC will review that situation and consider this). The provider will credit the CCAC on the screen at the beginning and the end of the program. We suggest this: “We thank the organization called CCAC, the Collaborative for Communication Access via Captioning, for their sponsorship allowing CART today, see Real time captioning creates communication access for many individuals in any size group, and a transcript of the proceedings is readily available.”
  • If you are not selected for your event to receive the sponsorship this year, you are encouraged to register and place your event request for CART in the system to find a provider that meets your needs and your budget.

  • The purpose of the CCAC Live Event Grant Programs is to expand access, raise awareness, educate and advocate for inclusion via quality captioning, which is the CCAC mission. Therefore, there is the stipulation that if the CCAC CART grant is used for a public event given by a non-profit, the non-profit will do their best to form a working team to raise funds for CART inclusion in the future. Hopefully the consumer involved will work with the organization on this.

EMAIL THE CCAC TO APPLY – WE WILL SEND YOU THE APPLICATION FORM BY EMAIL. Questions are welcome. Send an e-mail to This CCAC CAP (Captioning Advocacy Project) expands the CCAC reach and advocacy effectiveness.


PROGRAM TWO – email with your interest. CCAC uses this program for large national and international conferences or events (1000 or more attending). This does not have to be a non-profit event. Let’s talk soon!  Read the general information above also for program one – yet here, no application form is used, just an email. 

Not eligible: Schools and some other community and public groups that are obligated by law to provide equal communication access are not eligible non-profits for this grant. Libraries, Churches and other religious communities are not ordinarily eligible. These communities are encouraged to find funds and do special fund-raising if needed to serve the public. Also other disability groups are not ordinarily eligible for this grant. The grant aims to reach new audiences of all kinds who have not seen or used Live Captioning before.

Thanks to many CCAC members who respond to the call for membership dues and donations that fund this outreach and inclusion of live captioning. If you truly value access and captioning advocacy – CCAC member or not – consider making your own donation to the CCAC to expand this program. Go to the “donate” tab and use a credit card on PayPal.

Special thanks: Applications for Program 1 are reviewed by a CCAC committee of five. Two consumer members, two provider members, and the president of the CCAC. We thank them for their service on this captioning advocacy project (Elsa Dinis-McVeigh, Kimberly Turnage, Provider, Patti White, Provider, and Lauren Storck).



Program 1:

In 2014 CCAC was pleased to support CART the Association of Adult Musicians with Hearing Loss – for a meeting in April 2014 in Virginia. Congratulations to them and all involved. Read more about AAHML here –

2014’s second sponsorship was awarded for an event of a non-profit in New York in June 2014 – CCAC was pleased to support the Poets & Writers Organization ( for Live Captioning.

In 2015, the first sponsorship for a non-profit using CART for the first time is awarded to this event – very interesting due to it being online, see

2015 – Second application for an event in September approved! Read all about it here:

2015 – Third and final grant of 2015 for eligible non-profits in process now for a June event of the AHIHA – hockey association banquet in Chicago area. Read more on and CCAC is happy to support sports! As always, we encourage these non-profits, with the CCAC “boost” to plan for Live Captioning for all future events.

June update on above – event a success! “It was a tremendous success! Cathy (CART pro) did a phenomenal job for us, and we’ve already made plans to grow captioning at AHIHA next year….One of our photographers captured Tony Granato (our ambassador, a former NHL player, current assistant coach of the Detroit Red Wings and longtime member of AHIHA), speaking after he received an award at the banquet and the captioning is next to it – it is an awesome image…Thank you again for choosing AHIHA to receive this grant. Our deaf/hoh audience was completely engaged during the presentation, the children attentive, and even the hearing folks benefited! We received nothing but positive feedback!” Photo by Maureen Lingle Photography:

2016 – Kudos to Respectability for this event on August 8, 2016 – CCAC Grant helped pay for Live Event Captioning for the day. See which are videos of the day (transcript included though video not yet captioned ). The event and the organization


CCAC makes Captioning Happen! Join today!

Bravo to these established and newer non-profit organizations above who understand inclusion and are using Live Captioning for the first time. All are encouraged to continue with a budget for CART in future years, from day one. Many are created and sustained by volunteer energies. Many reach out to under-served communities. Captioning speaks to us all!


2015 – Happy to say first recipient for a major event in February 2015, information here: Lead On: Watermark Conference for Women, February 24, 2015, Santa Clara, CA, see photo above. Est. attendees:  5,000,, keynote speakers numerous (H. Clinton, Diane VF, many more).


A Grant was approved for a Theater Fundraising event in NYC and then the theater was unable to project Live Captioning at a good space on or near the stage.

November 2016: Happy to say a new Grant approved for this important international conference introducing Live Event Captioning for the very first time: (in March 2017)


Send an email with your interest soon. 

IMPORTANT TERMS AND CONDITIONS OF THE CCAC SPONSORSHIP: A contract for services is between the Provider and the Consumer, not with the CCAC.  CCAC does not “hire” the provider nor assume any responsibility. Like the terms and conditions outlined on the CaptionMatch site, read on, CCAC does its best to locate a provider if you do not know one.  All  next arrangements for services are the responsibility of the provider and the consumer.

For these two captioning advocacy programs, CCAC offers the CCAC sponsorship (grant) for any eligible organization who receives the grant in order to advance captioning inclusion, and CCAC will pay the organization up to the agreed amount, after the service is done.

Edits and comments invited.



We’d like to  talk with you about including Live Captioning for your event titled “….” to take place in (location) on (day, month, year). We have an idea or two to propose that will interest you. Have you used Live Captioning before?


CCAC are citizen advocates, all volunteers, international. Read more about us on our website please,

We are not a captioning company, and don’t sell services. We operate on a tiny budget. We contact selected conferences and events to see if they are accessible with live captioning or not, and if not, we may be able to “sponsor” it for a plenary session, a panel, a keynote, or similar with a CCAC Grant for Live Captioning.

Your conference (event, class, discussion) may be in-person (on site) or online. A webinar is one such event online. There are guidelines for our offer of a Grant for Live Captioning, depending on whether your group is an official non-profit, a for-profit very large event, or similar. Read some of the specifics  here –

Look forward to your reply.

CCAC Member’s Name here, with

Lauren E. Storck, President of the CCAC

(To include)

Please read these notes also:

For the CCAC Grant, more details:

  1. CCAC is not the providers of the captioning service, and we don’t “sell” anything – we educate and advocate for access and inclusion. However, with good advance planning (several weeks and months) we help you find a provider and when a provider is selected, they are great at helping with all planning details. That’s their expertise, doing captioning onsite or “remotely.”
  2. Our interest and new advocacy involves offering you up to $300. for about 3 hours of live captioning, i.e. we (the CCAC non-profit organization) pay the provider. If more service is required, that is funded by your organization and between you and the provider.
  3. The provider is best on-site with you – however, this can also be done from away (“remote captioning”) if there is good Internet in the room, and with you and the provider planning in advance for best audio (sound transmission) arrangements. Good audio is a must, and to be tested in advance, with a back-up system tested also.
  4. It’s best to have live captioning for all of the conference- including as many workshops and break-out sessions as possible. Yet the budget for that (for more than 3 hours) would be up to you.
  5. CCAC asks, if you apply and are given the Grant, that all your publicity for the conference, everyplace, online too, and at the event also, includes mention such as “The event/conferencewill be accessible with live captioning (or at least in part( thanks to the “Collaborative for Communication Access via Captioning” (CCAC)” and mention of our web address, http://CCACaptioning.orgthat invites all to join the CCAC for equality of access with captioning. We suggest you use our logo in publicity also where it fits (small blue logo of CCAC). .
  6. if you don’t have your own provider, we suggest you register on a CCAC service online called – one registers, and then when you get an email that it’s processed, you go back into the online system to “place your request.” We’d be talking before you place the request probably. Our system sends out requests to all providers in our networks, and those interested reply with proposals of cost (which vary a lot usually) and we send you up to three replies.
  7. if you have never done this before, there’s a learning curve of preparations and on the day. The cost of live captioning varies a lot depending on the situation, content, travel or not, etc. and a ballpark figure is about 100/dollars an hour.

Live Captioning means immediate Text on a Screen for all to see, of every word that is spoken. Some call it Speech-to-Text or CART. It’s well used by international events for many years, and required for access for millions of people now with hearing loss, deafness, and for many other good reasons.Please reply with your questions and with your interest.


end of model letter Ask for Quality Captioning Universally. #CaptiontheWorld. All volunteer citizen captioning advocates internationally. Official 501(c)3 non-profit. Join us. Book: “You Don’t Have to be Deaf to Love Captioning” Order your copies today, spread the words

NEW FOR 2016 – GRANT PROGRAM 3 – FOR CCAC MEMBERS (For Programs 1 & 2 you don’t need to be a CCAC member though we invite you to join.)

A new CCAC Grant up to $300 for CCAC individual members for live captioning inclusion for a worthwhile eligible event. It does not have to be official non-profit, but should have at least ten participants, and CART to be projected for all on  site, or online. Nor does it have to be huge conference event. It can be for a live event online too (webinar, online meeting, class, conference) if OC (open captions for all).
TWO STEPS (1) Become Eligible Soon, and at any time after that (2) Submit Your Application
1. First: to become eligible to apply for this new CCAC Member Grant for Inclusion with Live Captioning – any CCAC member interested needs first to accomplish ONE or more of the following –
a. Recruit 1 new CCAC member.
b. Submit 1 new Blogpost for the CCAC blog – about CCAC mission, value of captioning, current  captioning events, new technologies, experiences you’ve had with captioning anyplace, etc.
c. Raise 100 dollars for the CCAC – bake sale, garage sale, etc.
d. Host a local CCAC Captioning Advocacy meeting to create a specific captioning advocacy project locally. A few people for a kitchen meeting is fine, or larger. Simple and do-able. Happy to confer and collaborate with your local groups.
e. Become a TEAM leader for one of the CCAC CAPs and work on regularly (e.g. once a week) to develop a team and team communications and action plans.
Providers – we hope you will help spread the news about this also and widely among your clients and other groups.
CCAC will build an “eligible list – eligible to apply for this new CCAC individual grant.
        2. Submit an Application – Second Step
Starting in October 2015 anyone on the list can apply for the grant with the specific event described in detail – an event during 2016. The application will be reviewed. The goal is to award 5 CCAC members this grant during 2016 (perhaps more).
The recipient of the grant, if her or his application is approved, will make all arrangements to ask for live captioning with the event organizers, find the captioner, participate in planning and preparations. The event and participant will agree to mention the in all publicity and during the event, encouraging others to join the CCAC and participate. CCAC will pay the event chairperson/organization after the event (up to $300 to be solely for live captioning).
Use to locate a provider, or any captioner you know. One month minimum notice/request before the event, two months or longer is better. Like the other grants, certain “hearing loss, deaf, disability and government entities” are not eligible for this CCAC grant.
Comments and questions invited.