Free Live Event Captions: Apply

 EVENTS – CONFERENCES – GROUPS – INDIVIDUALS

APPLY FOR A CCAC GRANT FOR LIVE EVENT CAPTIONING  

CCAC Grants cover costs of live captioning, up to $300. Read guidelines below for a few different sorts of grants

Applications to be submitted at least one month in advance of the event.  The organization or event agrees to budget for Live Event Captioning for future events.

CCAC grants are designed to educate and provide access for individuals and groups that may never have heard of live captioning,  have a deaf or hard of hearing person attending for the first time, or wish to attract a larger audience by ensuring accessibility for many who benefit from captioning. 

CCAC grants are not ordinarily for deaf, heard of hearing, deafened or disability groups who must budget and plan for inclusion of captioning from day one. Also federal agencies, schools, museums, libraries and churches are not usually eligible, since they serve the public and know about the ADA and captioning. Exceptions at the discretion of CCAC leadership.

TO APPLY:

1. Send an email to us, CCACaptioning@gmail.com, with your interest.  

2. We will email you the form to complete and return to the CCAC.

3. A CCAC grants committee will review your application as time allows and keep you informed. Be sure to read all the guidelines below before sending us your request.  

PRIOR GRANT RECIPIENTS LISTED BELOW. KUDOS TO THEM ALL FOR INCLUSION OF LIVE CAPTIONING! 

Live Event Captioning (also called CART Captioning or STTR or Live Transcription or Writing Interpretation) provides equal communication access for millions of people with hearing loss or deafness, and serves many others also, e.g. .people with language or learning differences, with tinnitus, with autism. ). Captioning boosts focused attention and learning for hearing people too. It also provides a ready transcript.

PROGRAM 1 is for official non-profits and outlined below. It is for eligible official non-profits holding a conference or event of at least 50 people, and who have not used live captions before. Read all guidelines and then email for the application.

Captioning at LeadOn, Feb 24, 2015 with CCAC support

Captioning at LeadOn, Feb 24, 2015 with CCAC Grant

 

Program 2 is for large national and international conferences and events.  The organization can be non-profit or for-profit. CCAC wants to reach new audiences to educate about the need and vitality of live captioning.  

For an event longer than 2-3 hours, an opening session is suggested as ideal for use of Live Event Captioning. The organization agrees to include mention of captioning and the CCAC in advance publicity and on the day. A large conference or event will have about 1000 or more participating. CCAC’s contribution is a maximum of $300 and if there are added captioning costs for more hours, that added cost is the responsibility of the organization.

IMPORTANT GUIDELINES:

  • Any CCAC individual member or member of the public who wants to attend a public event of an official non-profit organization, or a large event planned by any group that has not used live event captioning (also called CART) before (or currently lacks funds for CART) may submit an application with the organization.

  • After the award of the grant/sponsorship, the organization may place a request for a provider of captioning in the CaptionMatch system. Or, you or the organization will locate your own own provider.

  • The organization agrees that the CCAC web address will be publicized as the captioning sponsor for the event – in press material and on slides, handouts, etc. and credited on the screen at the event. We want others to join the CCAC to learn more about captioning advocacy and inclusion.

  • The organization agrees to plan for inclusion of Live Captioning in your future events.

  • A short Grant Completion Report after the event is required from the organization.

  • CART at the event will be projected onto a good size screen or blank wall near the speakers, for all in the audience to see. The provider will credit the CCAC on the screen at the beginning and the end of the program. We suggest this: “We thank the organization called CCAC, the Collaborative for Communication Access via Captioning, for their sponsorship allowing CART today, see http://CCACaptioning.org. Real time captioning creates communication access for many individuals in any size group, and a transcript of the proceedings is readily available.”

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PROGRAM 2 – Email to CCACaptioning@gmail.com with your interest. CCAC uses this program for large national and international conferences or events (1000 or more attending). This does not have to be a non-profit event. Let’s talk soon. Read the general information above also for program one. 

Thanks to many CCAC members who respond to the call for membership dues and donations that fund this continuous outreach and inclusion of live captioning. If you truly value access and captioning advocacy – CCAC member or not – consider making your own donation to the CCAC to expand this program. Go to the “donate” tab and use a credit card on PayPal.

Special thanks to the CCAC committee reviewers for Program 1: Two consumer members and two provider members We thank them for their service on this captioning advocacy project (Elsa Dinis-McVeigh, Kimberly Turnage, Provider, Patti White, Provider, and Lauren Storck).

PROGRAM 3 FOR CCAC MEMBERS 

A CCAC Grant up to $300 for CCAC individual members for live captioning inclusion for a worthwhile eligible event.
Your event does not have to be done by an official non-profit, but should have at least ten participants, and CART to be projected for all on  site, or online. Nor does it have to be huge conference event. It can be for a live event online too (webinar, online meeting, class, conference) if OC (open captions for all).
Become eligible first, and then submit  an application. First: to become eligible to apply for this, any CCAC member needs first to accomplish one or more of the following –
a. Recruit 1 new CCAC member.
b. Submit 1 new Blogpost for the CCAC blog.
c  Raise 50 dollars for the CCAC – bake sale, garage sale, etc.
d. Host a local CCAC meeting to create a specific captioning advocacy project locally. A few people for a kitchen meeting or something larger. Happy to confer and collaborate with your local groups.
e. Become a Team leader for one of the CCAC CAPs and work on it regularly (e.g. once a week) to develop a team and team communications and action plans.
Once eligible, submit your application for Program 3 and it will be  reviewed. If awarded, CCAC leadership will help you make arrangements for live event captioning.  The event and CCAC member will agree to mention CCACaptioning.org in all publicity and during the event, encouraging others to join the CCAC also. CCAC will pay the event chairperson/organization after the event (up to $300 to be solely for live captioning).
Use CaptionMatch.com to locate a provider, or use any captioner you know. Read the general guidelines above for all programs.

New in 2017: PROGRAM 4 – A CCAC Grant for Live Captioning for Live Streams on Social Media is under consideration. Let us hear from you, CCAC members and others, with your interest and suggestions. 

 

RECIPIENTS OF CCAC GRANTS: KUDOS TO THESE GROUPS FOR ARRANGING LIVE CAPTIONING FOR ACCESS AND INCLUSION.  Thanks to CCAC members and others who donate to support this advocacy!

Program 1:

2014  – CCAC was pleased to support CART for the Association of Adult Musicians with Hearing Loss for a meeting in April 2014 in Virginia. http://www.aamhl.org/

2014’s second CCAC sponsorship was awarded for an event of a non-profit in New York in June 2014 – Poets & Writers Organization (http://www.pw.org/) for Live Captioning.

2015, the first sponsorship for a non-profit using CART for the first time was awarded to this online event – http://inclusivedev.us/conf/

2015 – Second application for an event in September approved. Read more: http://www.mosaicoutdoor.org/Events.aspx

2015 – Third grant of 2015 for eligible non-profits for June event of the AHIHA – hockey association banquet in Chicago area. Read more on http://www.usadeafhockey.org/teams/default.asp?u=AHIHA&s=hockey&p=home and CCAC is happy to support sports! We encourage these non-profits, with the CCAC “boost” to plan for Live Captioning for all future events.

June update on above – event a success! “It was a tremendous success! Cathy (CART pro) did a phenomenal job for us, and we’ve already made plans to grow captioning at AHIHA next year….Thank you again for choosing AHIHA to receive this grant. Our deaf/hoh audience was completely engaged during the presentation, the children attentive, and even the hearing folks benefited! We received nothing but positive feedback!” Photo by Maureen Lingle Photography:

AHIHA,CCACgrant4CART

CCAC makes Captioning Happen! Join today!

Bravo to these established and newer non-profit organizations above who understand inclusion and are using Live Captioning for the first time.

 

 

2016 – Respectability received a CCAC grant for Live Event Captioning for a program in Washington D.C. August 8, 2016. See http://c-spanvideo.org/event/300666 and also http://respectabilityusa.com/campaign-2016-and-people-with-disabilities-enabling-access-and-opportunities-for-all/ and the organization http://respectabilityusa.com/

January 2017 – New Grant awarded for a March 10 meeting of West Coat LEAF’s Equality Breakfast. Kudos to them for planning access and inclusion of Live Event Captioning: www.westcoastleaf.org – great success and much appreciation for CCAC support. They plan to include captioning for future events also.  Photo to follow.

PROGRAM 2 – FOR LARGE CONFERENCES AND EVENTS

2015 – First recipient for a major event in February 2015 was the Lead On conference: Watermark Conference for Women, February 24, 2015, Santa Clara, CA, Estimated attendees:  5,000, www.leadonca.org, keynote speakers numerous (H. Clinton, Diane VF, many more).

2016/2017 – A Grant was approved for a Theater Fundraising event in NYC and then the theater was unable to project Live Captioning at a good space on or near the stage.

November 2016: CCAC Grant approved for this important international conference introducing Live Event Captioning for the very first time: http://www.acui.org/programs/conference/2017/ (in March 2017)

 

 

 

 

 

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MODEL LETTER WHEN YOU CONTACT AN EVENT ORGANIZER: IMPORTANT TO TALK TO CCAC FIRST PLEASE (CCACAPTIONING@GMAIL.COM) AND PUT OUR EMAIL ADDRESS ON THE “cc” line of your email to the event.

Dear…

We’d like to  talk with you about including Live Captioning for your event titled “….” to take place in (location) on (day, month, year). We have an idea or two to propose that will interest you. Have you used Live Captioning before?

CCAC are citizen advocates, all volunteers, international. Read more about us on our website ,http://CCACaptioning.org

We are not a captioning company, and don’t sell services. We operate on a tiny budget. We contact selected conferences and events to see if they are accessible with live captioning or not, and if not, we may be able to “sponsor” it for a plenary session, a panel, a keynote, or similar with a CCAC Grant for Live Captioning.

Your conference (event, class, discussion) may be in-person (on site) or online. A webinar is one such event online. There are guidelines for our offer of a Grant for Live Captioning, depending on whether your group is an official non-profit, a for-profit very large event, or similar. Read some of the specifics  here –

http://ccacaptioning.org/ccac-sponsorship-for-cart-a-new-captioning-advocacy-program/

Look forward to your reply.

CCAC Member’s Name here, with

Lauren E. Storck, President of the CCAC

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GENERAL INFORMATION ABOUT THE CCAC AND LIVE CAPTIONING

  1. CCAC is not the providers of the captioning service, and we don’t “sell” anything – we educate and advocate for access and inclusion. However, with good advance planning (several weeks and months) we can help you find a provider if you need one, and when a provider is selected, they are great at helping with all planning details.
  2. Our interest and new advocacy involves offering you up to $300. for about 3 hours of live captioning, We send you the funds after the event to be used to pay the provider.
  3. The provider is best on-site with you – however, this can also be done from away (“remote captioning”) if there is good audio and Internet in the room, including back-up sound systems if needed.
  4. It’s best to have live captioning for all of the conference- including as many workshops and break-out sessions as possible. Yet the budget for that (for more than 3 hours) would be up to you.
  5. CCAC asks, if you apply and are given the Grant, that all your publicity for the conference, everyplace, online too, and at the event also, includes mention such as “The event/conference will be accessible with live captioning (or at least in part( thanks to the “Collaborative for Communication Access via Captioning” (CCAC)” and mention of our web address, http://CCACaptioning.orgthat invites all to join the CCAC for equality of access with captioning. We suggest you use our logo in publicity also where it fits (small blue logo of CCAC). .
  6. if you have never done this before, there’s a learning curve of preparations and on the day. The cost of live captioning varies a lot depending on the situation, content, travel or not, etc. and a ballpark figure is about 100/dollars an hour.
  7. IMPORTANT: A contract for services is between the Provider and the Consumer, not with the CCAC.  CCAC does not “hire” the provider nor assume any responsibility.